Privacy Policy

1. Introduction

At SameWeight we take your privacy seriously. SameWeight is committed to protecting the privacy of our clients and users of our website. This Privacy Policy states our policy and practices regarding the collection and use of information on SameWeight.com. When we refer to SameWeight, “we”, “us” or “our” we mean our entire company, including our divisions, subsidiaries and affiliates.

We want to provide a safe and secure user experience. We will ensure that the information you submit to us, or which we collect via various channels (including our website, through written correspondence including e-mail, or through our office), is only used for the purposes set out in this Privacy Policy.

Through this Privacy Policy we aim to inform you about the types of personal data we collect, the purposes for which we use the data, and the ways in which the data is handled. We also aim to satisfy the obligation of transparency under the EU General Data Protection Regulation 2016/679 (“GDPR”) and national laws implementing GDPR.

For the purpose of this Privacy Policy, the controller of personal data is Dr Toamsz Kopec and our contact details are set out in the Contact section at the end of this Privacy Policy.

2. The Information We Collect

In general, you can visit the SameWeight.com website without identifying yourself or revealing any personal information.

However, you may choose to provide us with personally identifiable information. Personally identifiable information is information that can be used to identify you, such as your name, email address, telephone number, or similar information.

Within the SameWeight website, you can register to receive our newsletter. The types of personal information collected as part of this process are name, email address and contact preferences. In this Privacy Policy, we refer to this information as “Marketing Data.”

You can also register to sign up for our coaching programs or online courses. This information is collected by a trusted third-party processor (such as Uteach, Quenza, or similar platforms used by SameWeight) and may include the following types of personal information:

Name

Email address

Date of birth

Gender

Phone number

Details about your goals, lifestyle, and responses to our questionnaires

(If applicable) Health-related information such as eating patterns, medication use, or weight management history

In this Privacy Policy, we refer to this information as “Health Data.”

3. How We Use Your Personal Information

You can be assured that information you provide voluntarily will only be used in connection with your relationship with SameWeight. We will hold, use and disclose your personally identifiable information for our legitimate business purposes, including:

To provide our coaching or educational services to you

To maintain our relationship, where you are a user of our website or a client

To deal with any enquiries or complaints you may have

To administer our website and learning platforms

To keep our website and systems secure and prevent fraud

Where relevant, to meet legal, regulatory or compliance needs

To better understand your needs and improve the level of service we offer

From time to time, we may also use your information to contact you for market research or, with your consent, to provide you with marketing information we think would be of particular interest. As a minimum, we will always give you the choice to opt-out of receiving such direct marketing or research contact.

We will not use or share any personally identifiable information provided to us online in ways unrelated to the uses described in this Privacy Policy.

4. Legal Basis for Processing Your Personal Information

Under GDPR, the main grounds that we rely upon in order to process personal information of users of our websites and clients are the following:

(a) Legitimate Interests – processing necessary for our legitimate business interests such as providing a good level of service, responding to enquiries, improving our user experience, and managing our operations efficiently.
(b) Legal Obligation – processing necessary to comply with legal requirements or to respond to lawful requests by public authorities.
(c) Consent – in some circumstances, we will ask for your consent to process your personal data, especially for marketing communications or processing of Health Data.

5. How We Share Your Personal Information

We may disclose your personally identifiable information with other parties as outlined below:

i. Third Parties

Marketing Data:
We may share your Marketing Data with trusted third parties who help us deliver our services – for example, Mailchimp, ActiveCampaign, or similar email automation platforms for newsletters and communications.

Health Data:
Health Data may be processed by secure third-party platforms such as Uteach, which host our programs, assessments and exercises. These parties act as data processors on our behalf and comply with GDPR data-processing agreements.

We require minimum standards of confidentiality and data protection from all third parties. If any personal information is transferred outside the UK or EEA, we ensure appropriate safeguards are in place such as Standard Contractual Clauses approved by the European Commission.

ii. Regulatory or Legal Requirements

We may disclose your personal information if required by law, regulation or as part of a legal process.

iii. Business Transfers

If SameWeight or its assets are acquired or merged with another business, your information may be transferred to the new owner under the same data protection standards.

6. Data Retention

We retain personal information only for as long as necessary to fulfil the purposes for which it was collected or to comply with legal obligations. You may request deletion of your personal information at any time (see section 7 below).

7. Your Rights

You have certain rights in relation to your personal information, including:

Access: Request a copy of the data we hold about you

Correction: Request correction of inaccurate or incomplete data

Erasure: Request deletion of your data (“right to be forgotten”)

Restriction or Objection: Object to certain types of processing or restrict how we use your data

Portability: Request transfer of your data to another organisation in a structured, machine-readable format

Withdraw Consent: Withdraw your consent at any time for processing based on consent

To exercise these rights, please contact us using the details in the Contact section below.

8. Aggregate Information about SameWeight Visitors

We gather non-identifiable statistics about website visitors, such as pages visited and features used. This information is aggregated and used to improve our services and user experience. It does not identify you personally.

9. Use of Cookies

We use cookies to improve functionality, analyse traffic, and personalise your experience. Full details can be found in our Cookie Policy.

10. Complaints

If you are unhappy about our use of your personal information, please contact us first.
You can also lodge a complaint with the UK Information Commissioner’s Office (ICO):

Website: https://ico.org.uk/concerns/
Telephone: 0303 123 1113
Address: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF

11. Security

We take appropriate technical and organisational measures to protect your data from unauthorised access, loss, misuse or alteration. This includes encryption, secure hosting and restricted access controls.

12. External Links

Our website or programs may contain links to other websites. SameWeight is not responsible for the privacy practices or content of such external sites. You should review their privacy policies before submitting any personal data.

13. Internet-Based Transfers

The internet is a global environment and transferring data online involves risks. While we take steps to protect your information, we cannot guarantee the absolute security of data transmitted via the internet.

14. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated “last revised” date.

15. Contact Us

If you have any enquiries or wish to exercise your rights regarding your personal information, please contact us:

Dr Tomasz Kopec
Email: tomasz@openfocusattentiontraining.com
Website: www.sameweight.com
Address: 171 Clarence Av., New Malden, London, KT3 3TX
United Kingdom

Last revised - 1/1/2025